Planning Your Day: Why “Informal”
is the Best Way to Kill Your VIP Day
Some of us like to fly by the seat of our pants. We “go with
the flow,” and relish the flexibility our online, self-employed status gives
us. I get it.
But when you’re planning your VIP day, freeform flexibility
is the kiss of death. Your VIP day has a goal, and in order to reach it, you
have to stay on track. And that, of course, requires careful planning.
Make an Appointment
Schedule
Every minute of your day should be planned out, from when
and where you’ll be having breakfast, to the exact minute of departure. By
leaving nothing to chance, you’ll eliminate the possibility of running
overtime, and never have to worry about missing an important lesson or learning
opportunity.
In addition, your attendees will know exactly what to expect
as well, so they can be prepared ahead of time and make the most of your day
together.
A page from any appointment calendar will work for mapping
out your day. Begin with the non-negotiables:
·
Meal times (allow for travel if necessary)
·
Check-out times (for the hotel or resort)
·
Breaks
Next, fill in other must-have times:
·
Introductions (if you’ll have more than one VIP
in attendance)
·
Guest speakers
·
Work time (for independent or group study)
If your VIP day is actually two or three days, then you’ll
also want to include time away from the main location.
This may seem like very little time is left for actual
coaching, but if you keep your VIP day focused on a single outcome, it’s more
than enough to give all your attendees the attention they deserve.
Publish Your Schedule
Don’t forget to share your schedule with your VIPs. Having
this document in hand before they arrive will help them prepare for the event.
They’ll know ahead of time what questions they want to be sure to ask, what
documents or other information they should bring with them, and even what to
pack.
Not only that, but planning your VIP day well in advance
leaves no room for rabbit trails and other unproductive time. You want to be
sure your attendees get great value from their day with you, so keeping
everyone on track is important, and will make you a coaching superstar.
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